Information on data processing in accordance with Art. 13 of the General Data Protection Regulation (GDPR) in the application process

As part of your application for a job in our city administration, it is essential for administrative and legal reasons to collect, store and process data relating to you as a person.

Below we inform you in accordance with Art. 13 GDPR:

1) Contact details of the controller

(Art. 13 para. 1 letter a GDPR)

Municipality of the City of Offenbach am Main, represented by the Personnel Office

Berliner Straße 100, 63065 Offenbach am Main

2) Contact details of the data protection officer

(Art. 13 para. 1 letter b GDPR)

Data Protection and Anti-Corruption Unit of the City of Offenbach am Main

Berliner Straße 100, 63065 Offenbach am Main

3) Purpose and legal basis of data processing

(Art. 13 para. 1 letter c GDPR)

3.1) Purpose of the data processing

Processing of job applications, necessary processing in connection with pre-contractual legal relationships that arise in connection with the initiation or conclusion of a contract.

3.2) Legal basis for data processing

The legal basis arises from Section 23 of the Hessian Data Protection and Freedom of Information Act (HDSIG) and is based on the legal relationship that arises in the application or initiation phase of the employment contract relationship.

4) Recipients or categories of recipients

(Art. 13 para. 1 letter e GDPR)

As part of the application process, it is necessary to pass on your data to third parties (responsible specialist offices/departments, superiors, women's and equal opportunities officers, staff council, representatives of severely disabled persons, IT department, inclusion/integration specialist services, etc.). Your personal data will not be passed on to third parties beyond this unless this is necessary to fulfill legal obligations.

5) Duration of storage

(Art. 13 para. 2 letter a GDPR)

Your data will be stored for the duration of the processing of pre-contractual legal relationships or applications, and beyond that until it is clear that there are no longer any legal consequences that would require us to provide evidence and proof.

The period may also extend over years due to legal pendency and/or limitation periods.

6) Right to information, correction, deletion, revocation and data portability

(Art. 13 para. 2 letters b and c GDPR)

You have the right to obtain from the controller access to and rectification or erasure of personal data concerning you or restriction of processing as well as the right to object to processing and the right to data portability of your personal data.

If you have given us your consent to process your personal data for a specific purpose or several specific purposes, you can withdraw this consent at any time.

The right to withdraw your consent to data processing does not affect the lawfulness of the data processing carried out prior to your withdrawal.

Your right to erasure of the data will regularly be opposed by our legitimate interest in the assertion, exercise or defense of legal claims, which makes the storage and retention of data necessary.

7) Right to lodge a complaint

(Art. 13 para. 2 letter d GDPR)

You have the right to complain to the supervisory authority about our processing of your personal data if you believe there has been a breach of the law. The contact details of the competent supervisory authority are

The Hessian Commissioner for Data Protection and Freedom of Information (HBDI)
P.O. Box 3163, 65021 Wiesbaden, poststelledatenschutz.hessende Phone: +49 (0)611/1408-0

8) Legal and/or contractual necessity to provide the data

(Art. 13 para. 2 letter e GDPR)

Your application cannot be processed without the provision of your personal data.